Author Guidelines

Advice to Andean Past Authors

 

1.   Andean Past seeks original, unpublished articles on Andean archaeology and ethnohistory. Papers submitted to Andean Past should not be under consideration elsewhere, nor should they be submitted elsewhere until a publication decision is made by Andean Past. Prior publication on the Internet, including self-publication, will preclude subsequent publication in Andean Past. Ethnohistorical articles must lead to an enhanced understanding of prehispanic times. Well-illustrated papers presenting new data or interpretations are particularly welcome, as are papers with an environmental focus. Interim reports can be considered. We frequently publish papers on the history of Andean archaeology. We also publish papers based on research conducted some time ago. Papers are evaluated on a revolving basis. That is, we consider unsolicited papers as they come to us, not according to strict or arbitrary deadlines.

 

2.   Contributors should include full contact information on the title page of their submissions. Optionally, this may include ORCID numbers. We publish authors’ email addresses unless requested not to do so.

 

3.   If a submission has three or more authors, the roles of each author should be explicitly stated.

 

4.   If the Editors agree that an article submission is ready for further consideration, it will be sent to a minimum of two external reviewers, scholars with expertise in the subject matter of the paper  who are normally not members of the Andean Past Editorial Board. After study of the papers themselves and of external reviews, papers are accepted or declined on the basis of a vote by the Editors and the Editorial Board members. Decisions are generally by simple majority.

 

5.   We are flexible as to the length of articles that we publish, as well as the number of illustrations. However, work that will amount to more than one hundred printed pages may be considered for our separate series, Andean Past Monographs. Please contact the Editors for details.

 

6.   Submissions may be in English or Spanish and may include short passages or quotations in other languages. For submissions in English, quotations not in English should be translated into English with the originals retained as footnotes. Submissions will be read and evaluated in their original language(s). Reviews may be written in a language other than the one in which the submission is composed.  Articles written in Spanish that are accepted for publication will be translated into English by Andean Past at no charge to the Authors. Special cases, including submissions in languages other than English or Spanish, may be discussed with the Editors.

 

7.   We do not publish abstracts. If you submit an abstract and your paper is accepted for publication, it will be deleted by the editors or incorporated into the introductory section of your paper.

 

8.   Prospective Authors are advised to examine the latest issue of Andean Past and use it as a model for style. If Authors follow Andean Past house style closely, it greatly reduces the Editors’ workload and improves their moods. When matters of style seem unclear, we urge writers to consult the latest edition of the Chicago Manual of Style and/or the Editors. Please note, however, that in matters of punctuation we follow the Oxford Style Manual.

 

9.   For articles written in English, the on-line edition of the Oxford English Dictionary (OED) should be used as a guide to spelling and word usage. In cases where the OED differentiates between English and American spelling or usage, Andean Past contributors should follow American practice. Foreign loan words included in the OED should not be italicized or glossed. Foreign words not in the OED should generally be italicized and glossed. Original dates for colonial accounts and spellings of authors’ names will be taken from Pillsbury’s Guide to Documentary Sources for Andean Studies 1580–1900.

 

10. References may be given exactly as listed on the title pages of the work(s) cited. This style is particularly appropriate for works published before the twentieth century. If Authors elect to follow this convention, they should inform the Editors. In any case, please give the full names of Authors, not first initials, in the References Cited, if possible. In the case of multiple editions of works, please cite the most scholarly editions available.

 

11. Intertextual references should include specific page numbers supporting the points being made. Only if an entire article, book, or manuscript cited supports the point may page numbers be omitted.

 

12. If a reference cited is available online, open access, the url of that reference should be included in the bibliography and the date on which it was accessed should be given.

 

13. To make the reading of digital copies easier, footnotes, not endnotes, should be used.

 

14. Andean Past uses Goudy Old Style BT typeface. Please use this typeface in the text and in illustrations, if possible. Otherwise, do not try to anticipate how we may format the text and illustrations.

 

15. In illustrations, all place names, terms for features, etc. must be in English. Avoid sans serif typefaces in illustrations, if possible. When sans serif typefaces are required, please use Univers.

 

16. All site names and other place names mentioned in the text should appear on a map or maps drafted specifically for the submission, unless those toponyms appear in Google Earth. For example, it is not necessary to place Lima or Quito on a map except for purposes of orienting the viewer. Toponyms not mentioned in the text should not appear on the map(s) accompanying a submission, unless they are major geographic features needed for orientation, for example, cities and large towns.

 

17. If illustrations have been previously published elsewhere, this should be indicated in the captions. If the illustration is reproduced exactly as it first appeared the caption should read “ . . . from . . .” with a Harvard-style reference to the publication or publications. If it is modified, the caption should read “. . . after . . .” If Authors do not hold the copyright to these illustrations they are responsible for providing Andean Past with written permission(s) to reproduce them.

 

18. If a photograph includes a recognizable living person, that person’s explicit permission to publish must be obtained.

 

19. Illustrations should be sent as uncompressed electronic files, such as tif files. Illustrations should each be a separate file. Files should be sent at the highest resolution possible with the camera or scanning equipment available. For complex, high resolution files, use a large file sharing service such as WeSendIt or Dropbox. Do not try to anticipate how we may downsize the files unless you have specific instructions from the Editors. Captions should be sent separately as Word or WordPerfect files. Please note that we number illustrations continuously. That is, we do not maintain separate numerations for maps, charts, photos, graphs, etc. Tables are numbered separately.

 

20. Because layout is the prerogative of the Editors, not of the Authors, do not embed illustrations in Word or other programs. Do not embed captions within the illustration files. Name files so that they can be easily recognized, for example Barnes.Figure1.Profile.tif.

 

21. In Andean Past, articles photographs come after the text and are not embedded within it. Please note, though, that illustrations are normally embedded by the editors in the Research Reports section.

 

22. Do not use the word “final” in the names of any of your files. The editorial process is rigorous and modifications will almost certainly have to be made to your manuscript if it is accepted for publication.

 

23. Authors who cite unpublished papers (except masters’ theses or doctoral dissertations, official government reports, and manuscripts in public archives such as the Archivo General de Indias, Seville) should provide the Editors with copies of those papers, as well as written permission for citation from the authors of the unpublished papers.

 

24. Reports for the Research Reports section of the journal are subject to editorial review only (see Advice to Authors of Research Reports, below). Reports should focus on unpublished results and should be brief. Reports may be accompanied by a  limited number of line drawings and/or photographs. Normally these will be reproduced in a small format. Individual researchers or teams may submit more than one report. Reports will be considered for publication as they are submitted and, if accepted by the Editors, will appear in the next volume of Andean Past. Authors will have the opportunity to read proof and make last-minute updates.

 

25. Obituaries are written at the invitation of the Editors, although people wishing to write an obituary of a particular individual are welcome to consult with the Editors. Andean Past obituaries normally carry a complete bibliography of works by and about the deceased, unless such a list has already been published elsewhere. It is normally the responsibility of Obituary Authors to construct such a bibliography. Obituaries should include at least one photograph of the subject at any adult age. Normally this will be a head-and-shoulders shot. A second photo showing the subject at work may be included. Obituaries are not peer-reviewed, although the Editors may seek the advice of selected colleagues prior to publication (See Advice to Authors of Andean Past Obituaries, below).

 

26. We do not publish book reviews.   

 

27. Copyright for Andean Past is held by the University of Maine, subject to the expansive personal-use exceptions described in Section 28. By publishing in Andean Past, Authors assign copyright to the University of Maine unless a specific portion, for example, an illustration, is noted as copyrighted by another party. Andean Past follows the diamond route to open access. That is, Andean Past is available to all without charge to the Authors or Readers. Authors may re-publish their Andean Past articles, obituaries, or research reports, in English, or in translation, in print, or in electronic format, provided that prior publication in Andean Past is indicated in the re-publication, that the University of Maine’s copyright is acknowledged, and that the Editors of Andean Past are notified of the re-publication. If a portion of an article is copyrighted by a third party Authors must request specific written permission from that party to republish.

 

28. Personal Use Exceptions–the following uses are always permitted to the Author(s) and do not require further permission, provided the Author(s) do not alter the format or content of the articles, including the copyright notification:

 

Storage and back-up of the article on the Author’s computer(s) and digital media (e.g. external drives, back-up servers, flash drives, etc.), provided that the article stored on these computers and media is not readily accessible by persons other than the Author(s);

 

Posting of the article on the Author(s)’ personal website provided that the website is non-commerical;

 

Posting of the article on the Internet as part of a non-commercial open access institutional repository or other non-commercial open access publication site affiliated with the Author(s)’ place of employment;

 

Posting of the article on a non-commercial course website for a course being taught by the Author at the university or college employing the Author(s);

 

      Posting on article and book exchange sites Such as academia.edu and researchgate.com.

 

People seeking an exception that does not fall within the above categories, or who have questions about use should contact the editors, monica@andeanpast.org or daniels@maine.edu.

 

29. Users of the DigitalCommons@UMaine website and/or software agree not to misuse the DigitalCommons@UMaine service or software in any way.

 

Advice to Authors of Andean Past Research Reports

 

Andean Past publishes Research Reports in a special section of our journal. Reports should focus on unpublished results that can be presented succinctly. Research may have taken place recently, or may be old field, lab, collections, or archival work that has never appeared in print or on the Internet. Reports may include small tables, line drawings, and/or photographs. These will normally be reproduced in a single column format and should be designed to fit that format. In exceptional cases (for example, complex maps or plans), and with the permission of the Editors. See Andean Past 9–15 for examples of this section. Individual researchers or teams may submit more than one report for a single volume of Andean Past so long as they pertain to different projects, or different aspects of a larger project.

 

Research Reports will be subject to editorial review only. That is, Research Reports are not peer-reviewed. The Editors have the right not to publish any Research Report submitted. If in doubt about whether to submit work for the peer-reviewed portion of our journal or to Research Reports, please consult with either of the editors, Monica Barnes (monica@andeanpast.org) or Dan Sandweiss (daniels@maine.edu). Reports submitted in Spanish and accepted  will be translated into English free of charge to the Authors. Reports will be considered for publication as they are submitted.

 

The text of Research Reports submitted should be in Word or WordPerfect. Illustrations should be in the form of tif files, 600 ppi or greater, sized for reproduction at 2 inches by 2 inches (approximately 5 cm x 5 cm), and not embedded in the Word or WordPerfect text document. Because of the double-column format of Research Reports, vertical format (portrait style) illustrations will reproduce better than horizontal format (landscape) illustrations. Illustrations  should not contain embedded captions. Any text within the illustrations should be in English. If files are too large to send as e-mail attachments they should be sent using a large file sharing service.

 

Advice to Authors of Andean Past obituaries

 

We aim to serve several groups of people with the obituaries we publish. First and foremost, our obituaries elucidate the contributions the deceased made to Andean studies. Many readers will be friends, close colleagues, and family members of those being memorialized. We strive to portray our subjects as individuals in social, academic, and intellectual contexts. Finally, because genealogy is increasingly popular, we provide information to help researchers in that field.

 

Andean Past obituaries are generally longer and more detailed than those which appear in newspapers and most other journals. We have published obituaries as long as sixty-four pages, although much shorter tributes are often appropriate, especially in the cases of scholars who died young, or whose work was tangential to the field of Andean studies. If a scholar made important contributions to more than one area of the world, we focus on South America, although other work should be mentioned. Examples of people who worked in more than one geographical area are Edwin Nelson Ferdon and Gordon Willey whose obituaries appear in Andean Past 8. Andean Past obituaries are not peer-reviewed, although the editors may seek the advice of selected colleagues prior to publication. Persons commissioned to write obituaries may recruit co-authors in consultation with the editors.

 

Normally the editors of Andean Past invite close colleagues or students of the deceased to compose their obituaries. Naturally, these people will have personal points-of-view, and we encourage their expression. However, an obituary is about the deceased, not generally about the relationship he or she had with the writer. While we urge senior scholars to write their own reminiscences such as the one by Gordon R. Willey in Andean Past 9, and by Dean Arnold in Andean Past 15, obituary writers must focus on the deceased. For an example of an obituary that reveals personal knowledge while backgrounding the writer, see Monica Barnes’ obituary of Robert L. Carneiro, published in Andean Past 14. Writers may be frank, but should also be sensitive to the feelings of readers who may have been deeply attached to the deceased. It is not normally appropriate for a spouse, child, or other close family member of the deceased to write his or her obituary, although family members should be consulted whenever possible.

 

In exceptional cases we have published reminiscences of writers’ relationships with the deceased. For examples see the contributions of Freda Yancy Wolf de Romero, Heather Lechtman, Patricia Netherly, Rolena Adorno, Ana María Lorandi, Victoria Castro, Inga Maria Harman, and Silvia Raquel Palomeque on John Victor Murra in Andean Past 9 and of Robert L. Carneiro and William I. Woods on Betty Jane Meggers in Andean Past 11.

 

Advice to Authors of Andean Past Death Notices

 

In cases where a full obituary of a recently deceased colleague cannot be obtained, Andean Past may publish a Death Notice to mark that person’s passing. Death Notices are short and are usually derived from announcements on Dan’s List and from public sources. Death Notices do not include photographs. They include the subject’s most important publications in the field of Andean studies.

 

14 July 2026